Privacy Policy

1. Who We Are

HireFlow is a recruitment platform operated by Qualified Group. We use HireFlow to manage vacancies, candidate applications, employer enquiries and recruitment-related communication.

Contact email: hireflow@qualifiedgroup.co.uk

2. Information We Collect

We may collect your name, email address, phone number, location, CV, employment history, right-to-work information, visa status, application answers, employer details, enquiry details and recruitment communication.

3. Why We Use Your Information

We use your information to process applications, assess suitability for roles, manage employer enquiries, contact you about recruitment matters, improve our hiring process and comply with legal or regulatory obligations.

4. Lawful Basis

We process personal data under UK GDPR using lawful bases including consent, legitimate interests, contract-related steps and legal obligation where applicable.

5. CVs and Recruitment Data

Candidate information may be reviewed by recruitment staff, hiring managers or authorised representatives involved in the recruitment process. Submitting an application does not guarantee interview, employment or placement.

6. Data Retention

We keep recruitment data only for as long as reasonably necessary for hiring, compliance, dispute resolution, record keeping and future suitable opportunities where consent has been provided.

7. Your Rights

Under UK GDPR, you may request access, correction, deletion, restriction or objection to processing of your personal data. You may also withdraw consent where processing is based on consent.

8. Security

We use reasonable technical and organisational measures to protect personal data. However, no online platform can guarantee absolute security.

9. Contact

For privacy-related requests, contact: hireflow@qualifiedgroup.co.uk